Job Listing: Business Administrator
Job Title: Business Administrator
Status: Full Time, Exempt
Department: Administration
Rate: $45,000 – $50,000 + Benefits, Commensurate with experience
Description:
Radnor Memorial Library is seeking a highly organized, detail-oriented individual to join our team as a full-time Business Administrator. Under the direction of the Executive Director, the Business Administrator is responsible for the day-to-day financial functions, building maintenance and repairs, and general administrative tasks that support library operations. This position plays a critical role in the organization’s overall fiscal management.
Located along the beautiful Main Line, RML’s recently renovated Library serves a community of 33,228, plus visitors from neighboring townships in Delaware, Chester and Montgomery counties. We provide a highly curated collection and a busy, welcoming space for people to work, study and relax. We also offer a full schedule of well-attended programs for all ages.
Top applicants will have bookkeeping and payroll experience, be fluent in QuickBooks, and capable of assessing and coordinating the needs of a 23,000 square foot facility. The ideal candidate will be a reliable and dedicated professional with the ability to manage multiple responsibilities and think on their feet in unexpected situations in accordance with the policies of Radnor Memorial Library and Delaware County Libraries.
Benefits include health insurance, life insurance, long and short-term disability, generous PTO, and retirement contributions once vested.
Responsibilities:
Under the supervision of the Executive Director, duties will include (but are not limited to):
• Performing all bookkeeping and payroll functions of the Library including, receiving and recording income, depositing checks, receiving and recording invoices, preparing and mailing payments, preparing and submitting payroll, and tracking and reconciling accounts.
• Ensuring the appropriate assignment of departmental expenses and maintaining necessary supporting documentation.
• Generating financial reports for management review.
• Preparing and submitting local, federal and state filings including annual sales tax, 1099s, W-2s, and local services tax (LST).
• Gathering documents for the annual audit and 990 filings.
• Overseeing the day-to-day building maintenance and repair needs of the Library including facilitating service and inspection visits, meeting crews, explaining and illustrating problems, and verifying all services at the end of visit.
• Coordinating repair and project bids and assisting the Director in evaluating quotes.
• Maintaining a maintenance and inspections schedule and a log of repairs and service.
Overseeing general administrative functions of the Library including:
• Scheduling meeting room use and tracking building utilization
• Maintaining contact and emergency contact lists
• Distributing incoming mail and email
• Monitoring and ordering office supplies
• Coordinating new hire paperwork and background check renewals
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms and talk or hear. The employee is frequently required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.
Qualifications:
• Bachelor’s degree or higher.
• Two or more years of job-related experience or training (or equivalent combination of experience and education).
• Demonstrated knowledge of bookkeeping, payroll, and accounts payable practices.
• Excellent computer literacy with fluency in QuickBooks, Microsoft Office and Google Suite.
• Strong organizational skills.
• Proficient at math and attentive to detail.
• Excellent ability to prioritize tasks to meet deadlines, manage multiple projects in a dynamic environment. and exercise adaptability when needed.
• Strong problem-solving skills with the ability to proactively implement solutions when appropriate.
• Ability to work independently and perform the essential functions of the job with minimum supervision.
• Strong communication and interpersonal skills. Vendor relationship management is a plus.
• Excellent written and oral communication skills.
• Ability to serve the public with courtesy and sensitivity.
• Ability to work with other staff members as a part of a team.
• Must provide PA Criminal History Record, Childline Child Abuse Clearance, and FBI Fingerprint Check prior to beginning employment.
Contact:
Send a completed RML Employment Application, cover letter, resume, and three professional references by mail or email to:
Joyce Platfoot
Radnor Memorial Library
114 W Wayne Ave
Wayne, PA 19087
jplatfoot@radnorlibrary.org
Visit radnorlibrary.org/employment for the full job description.
Deadline:
Applications accepted until position is filled