Open position at TCLC

Uncategorized

The Tri-State College Library Cooperative (TCLC) seeks a Coordinator to support the activities and functioning of this vital organization of 35 academic libraries located within 50 miles of City Hall, Philadelphia, PA. 

The Coordinator of TCLC serves as the chief operating and administrative officer of the Cooperative, and together with the TCLC Finance Committee, is responsible for its financial, business and program administration. The Coordinator reports to the President, as well as the Board of Directors, which is composed of the Library Directors of the member colleges and universities of the Cooperative. The Coordinator is an ex-officio member of all committees, articulates the value of TCLC, and represents the Cooperative to key constituencies. This is a part-time, 12 month, 20-25 hours per week position, with an opportunity to work from home for 75% of the time. 

Essential Functions

 Membership Engagement

  • Provide leadership for TCLC services and programs and oversee the programmatic agenda for the organization.
  • Ensure a culture of participation and collaboration throughout the organization.
  • Strengthen the connection between the membership and the organization as well as to each other through engaging communication pieces, website and social media features, both virtual and in-person activities, and other initiatives in order to support and grow membership.
  • Maintain awareness of relevant issues and trends impacting the Cooperative, and its member institutions, and develop mechanisms to regularly communicate these to the Board of Directors.
  • Communicate TCLC’s plans, policies, and procedures to members.

Financial and Personnel

  • Analyze cooperative needs in services, operations, and staffing.
  • In collaboration with the Finance Committee, maintain financial records, such as budget development and management, payroll, bookkeeping, and all federal and state taxes.
  • Coordinate all 1099 contractors in compliance with all reporting standards
  • Responsible for grant writing and other forms of resource management to enable TCLC to support its goals.

Organization Administration

  • Develop, implement, maintain and assess policies, services and programs that facilitate a work environment that is consistent with TCLC’s mission and its core values.
  •  Actively support the work of the Board of Directors, Committees, and Interest Groups.      
    • Oversee and attend meetings 
    • Provide meeting materials 
    •  Communicates important events and deadlines
  •  Maintain and oversee technologies such as website, contact management, mailing lists, event management tools, web conferencing.
  • Oversee the daily operation of the TCLC office.
  • Other duties as assigned.

Required Qualifications

  • Bachelor’s Degree or equivalent combination of education, training, and experience. 
  • Related or transferrable experience in organizational management, budget management, program and/or event planning.
  • Highly proficient with technology, including Microsoft Office and Google Suite, as well as social media, website, event management, and web conferencing tools, specifically QuickBooks, Word Press, Mail Chimp, Zoom and Google Suite. 
  •  Ability to work independently and work successfully and respectfully with multiple individuals and organizations.

Preferred Qualifications

  • An understanding of the library environment, language and culture, with a strong grasp of library needs and practices.
  • Skills in leadership, communication, organization and teamwork.
  • Ability to think creatively and to demonstrate creative problem solving.
  • Ability to embrace change and learn on the job.

Salary Range: $23-25/hour

To apply: Send a cover letter, your resume/CV, and the names and contact information of three references, to be contacted for the final applicants, to Mary Anne Farrell. (farrell@dtcc.edu)

EOE/M/F/D/V